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Missoula Iris Society Newsletter - December 2012
 
Official Newsletter for the Missoula Iris Society
December 2012

Members:

 

Here is the December newsletter. The year is gone. What happened? I don't know but the years get shorter and shorter. It's time for our annual Christmas Party again and the wonderful holiday spirit that keeps us all together.  The Christmas Party will be at the home of Billie Gray. Don't forget to bring your gift. The gift exchange is sooo much fun.

 
Pete Addeo,

Webmaster
Missoula Iris Society
http://www.missoulairis.com

 

DATE & TIME: Saturday, December 8th.  Potluck & Turkey dinner begins at 4 pm., 

PLACE:   Home of Billie Gray,  1558 S 6th West...call 543-3480 for directions

PROGRAM:  Christmas Party and gift exchange.

 

"FYI" NEWS

The Christmas party menu will include turkey prepared by Billie, mashed potatoes and gravy prepared by Betty Ann and dressing prepared by Carol.  Members may bring any side dishes or desserts they would like. 

 

MEMBERSHIP DUES:

The $10.00 annual membership dues should be paid now for the 2013 year. Please pay your dues to Treasurer Swede Gustafson before the end of the month.

 

CHRISTMAS PARTY GIFT EXCHANGE:

Everyone brings a gift (up to $12.00 value) and we put all the gifts in the center of the room and then pick numbers to see who goes first. The #1 person gets to pick any gift from the pile. The gift is opened for all to see. Then the #2 person in line can pick the gift that #1 picked or pick from the stack and the same goes for each one thereafter. If you pick one of the opened gifts, then that person now can pick someone else's gift or from the stack. The limit is 3 times for any one gift to own. There is a lot of heavy duty trading between everyone and the laughs just keep coming. It is a great end to a wonderful year with our friends and members.


It's Their Birthday!!....Let's Give 'Em a Cheer!!!

Happy day to Ron Dowell, December 11th; Nancy Ryan, December 19th; and Swede Gustafson, December 26th .  Have a happy birthday all!

 

Treasurer's Report

TREASURER'S REPORT:  as of November 29, 2012;-

            There was no activity for the Savings Account so the balance remains at $11,837.52

 

            CHECKING ACCOUNT:-

                        October 24, 2012 reported Balance                                   $432.29

                        Deposits to the Account                                                         290.00

                        Expenses paid from the Account                                          585.00

                        November 29, 2012 Balance                                              $137.29

 

Deposits: As reported in October, 2 checks in the amount of $100 each had been written to the Friends of the Historical Museum at Fort Missoula ( Friends of HMFM) in July following the annual rhizome sale.  One was for Missoula Iris Society's annual membership to the HMFM and the second was for use of the grounds during our annual sale.  Both of the checks had not cleared the bank when I received the November bank statements. I met with the museum office on November 2 and they had no record of receiving or depositing these checks. Therefore all parties agreed these checks should be voided which I did on November 8.  I then  wrote new checks on November 9  in the  same amounts and mailed them to the HMFM.  I have received verification from HMFM via a letter on November 13.   Membership with HMFM allows our society members to attend functions within the museum at no cost.  With the second $100 check the HMFM has applied the funds to restoration of the ACM Library Rail Car which is near the locomotive to the south of the museum. The deposits above include the $200 void checks as income for November. I received 9 memberships at the November 2012 meeting - $90.00 .  Total deposits  $290.00

                       

Expenses Paid:  In addition to the 2 HMFM checks above I have paid Paul Ronaldo Sprinklers $60.00 to winterize the garden sprinkler system;  paid Ron Dowell $300.00 for mowing the garden lawn during the summer of 2012;  and paid the American Iris Society $25.00 for our annual affiliation fee. Total expenses   $585.00

 

Memberships for 2013 are now due

 

MIS MINUTES OF THE NOVEMBER 3rd MEETING:  The meeting was called to order at 7:20 p.m. By President Ed Verplancke at the home of Judy Blunt.  Sixteen members were in attendance.

 

The October minutes  approved as it appeared in the newsletter.  The treasurer Swede Gustafson made one change to his treasurer's report...the addition of a bill from Ron Dowell of $300 for lawn mowing at Fort Missoula gardens all summer.  Treasurer's report approved as amended.

 

Reminder...a board meeting will be held at 1:00 on Sunday November 4th at the home of Swede and Betty Ann Gustafson.  Purpose is to plan the budget for 2013.

 

Officer nominations:  Gary Clark announced that Donna Dowell has accepted the nomination for Vice President next year on the condition that Betty Ann Gustafson, Alverta Symes and Gary Clark help her with the annual shows.  The president nomination is Ed Verplancke, Secretary Carol Addeo and Treasurer Swede Gustafson.

 

Nominations were left open and called for three times; there were no additional nominations.  A motion was made by Judy Blunt, seconded by Alverta Symes to accept the nominations as presented.  The motion passed.

 

Old Business:  A brief report by Carol Addeo  on the last garden work party held in October; four people showed up to weed and trim. 

 

Swede reported on the vole problem at the garden.  His neighbor Cary Forsman of the Forestry Department at U of M set 12 traps for the voles, three weeks ago.  The traps were either stolen or tripped.  New traps will be set; it is not safe to bait.  Voles have been eating daylilies and in some cases have eaten the roots off the Siberian iris, as well,  mostly in the south beds.  Voles run in cycles and this has been a particularly bad year.

 

Ed reported that the apple tree next to the Siberian bed has been sawed down, which now allows more light for the beds.  If anyone wants the apple wood, help yourself.  It's free.

 

New Business:  Discussion of dates for shows in 2013.  The median show will be in early May, the big show will be June 8, 2013, the second Saturday in June.  Betty Ann reported that the mall may be charging up to $200 for mall space in the future.  It has been free in the past, so this amount should be placed into next years budget.

 

Meeting locations were discussed.  Carol reported she would reserve the Eagles Lodge for the January meeting.  Cost is $50.

 

February will be at Gary Clark's home.

June will be at Judy Blunt's home

September will be at Alverta and Bob Symes home.

 

Reminder:  Swede is accepting dues anytime. . $10 per person for the year.  A MIS Board meeting is scheduled for November 4th.

 

A report on Ernie Lucero that he is feeling better and was traveling to Denver for a Naval reunion.  Gary delivered to  Ernie a bouquet of home grown flowers from his garden.

 

Presidential Rhizome winner for November was Alverta Symes.

 

Meeting adjourned at 7:50 p.m. By a motion made by Bob Symes, seconded by Gary Clark.  Passed.

 

Respectfully submitted,

 

Carol Addeo, acting secretary for Cindy Davis

 

Addendum to the minutes:  January meeting will be held at the home of Jim and Linda Sadler.

Rhizome winners so far:  Carol Barbian, August, Roger Muir, September, Ed Verplanke, October, Alverta Symes, November.

 

MINUTES OF SPECIAL BOARD MEETING: Sunday November 4, 2012 

PURPOSE:  Review of proposed 2013 budget

Members present:  Ed Verplancke,  Betty Ann Gustafson,  Alverta Symes,  Swede Gustafson

 

Meeting called to order by President Ed at 1:15 pm

 

Swede reviewed the values as reported in November Newsletter regarding the actual expenses paid in 2012 to date an the amount of balance remaining the each of the expense categories. 

                                    2012 Total Budget Value       $5425

                                    2012 Actual Expenses             3663

                                    Balance                                    $1762

 

Discussion followed regarding proposed expenditures in 2013 as listed on the newsletter.

            FORT GARDEN:  A large expenditure for 2013 will be the renovation of the Big Bed which includes building of concrete garden walls on three sides of the garden. These walls will be similar to the outside wall of the Siberian bed.  This renovation will remove the flow of gravel spilling onto the lawn plus level out the garden which should allow for more plants within this garden. This work will take place either very early in the spring or soon after the blooms season. This wall is a one time expense.  The members  present decided to reduce the expenditures allowed in each of the Fort Garden categories to assist in covering the cost for these proposed walls and other renovations  The Treasurer will make the necessary reductions once the cost for the walls is determined in2013.

             The Lawn Care Expense was budgeted at $200 but the actual cost was $300 so $100 added to the Fort Garden Expenditure. Fort Garden Budget was increased by the $100 for 2013 to a total of $2250.

            IRIS SHOWS:  Two iris shows are proposed for 2013 - A Median show in May and the annual General Show in June.  Southgate Mall will be instituting a fee for the use of their facilities in 2013 of $200 per event.  This fee will cover costs of setting up, cleaning up, advertising, and other miscellaneous expenses incurred by the Mall during an event.  Therefore, our show budgets will need to reflect this added cost.  Therefore, the Median Show budget will increase from $200 to $400.  The General show will increase from $800 to $1000.      

            MISCELLANEOUS EXPENSES:  The members present proposed increasing the budget to $300 fro $200 for ordering of the PRESIDENTIAL RHIZOMES for 2013 in hopes of getting more free rhizomes from hybridizers. This will then allow some rhizomes to be auctioned at the after rhizomes sale party.  The Society met at the Eagle's Lodge three times in 2012 at a cost of $50.00 per meeting. To cover the cost of three meetings in 2013 there will be new expenditure of rental fees set at $150.

The club will be purchasing two banners for $150.00 which were not purchased in 2012.   The Sunshine Expenses were down in 2012 so the 2013 expenditure was lowered  to $250.

           

            The 2012 budgeted value was $5,625. Our 2012 expenses totaled  $3,663 leaving a balance of $1,962.  With the proposed changes listed above our proposed budget is $6,125. Presently, we have nearly $11,000 available for our use in 2013.  

 

            The meeting was adjourned at 3:00 pm

 

            Respectfully submitted,

            Swede Gustafson, Treasurer

 

MISSOULA IRIS SOCIETY 2013 PROPOSED BUDGET REPORT

 

 

 

 

 

 

 

 

 

 

November

 

December

 

 

2012

 

2012

 

2012

2013

 

2013

 

CATEGORY

BUDGET

 

EXPENSE

 

 VARIANCE

   PROPOSED

REVISED

 

 

 

 

 

 

 

 

 

 

 

Public Activities

 

 

 

 

 

 

 

 

 

      Median Show

200

 

0

 

200

200

 

400

 

     General Show

800

 

594

 

206

800

 

1000

 

     Ice Cream Social

100

 

51

 

49

100

 

100

 

 

 

 

 

 

 

 

 

 

 

Card File Maintenance

100

 

34

 

66

100

 

100

 

 

 

 

 

 

 

 

 

 

 

Rhizome Sale

500

 

314

 

186

500

 

500

 

 

 

 

 

 

 

 

 

 

 

Fort Missoula Display Garden

 

 

 

 

 

 

 

 

       Maintenance & Repairs

550

 

287

 

263

550

 

300

 

       Summer Annuals

100

 

0

 

100

100

 

50

 

       Renovations

700

 

322

 

378

700

 

300

 

       New Rhizomes & Plants

300

 

470

 

-170

300

 

200

 

       Contract Labor

300

 

0

 

300

300

 

200

 

       Lawn Care

200

 

300

 

-100

0

 

300

 

      Garden Walls

0

 

0

 

0

0

 

800

 

      

 

 

 

 

 

 

 

 

 

General Expenses

 

 

 

 

 

 

 

 

 

       Fees

40

 

15

 

25

25

 

40

 

      Sunshine

300

 

42

 

258

300

 

250

 

      Programs

50

 

0

 

50

50

 

50

 

     Membership Information

50

 

7

 

43

50

 

50

 

     AIS dues for MIS officers

50

 

0

 

50

50

 

50

 

     Historian

100

 

57

 

43

100

 

100

 

     PREZ rhizomes

200

 

200

 

0

200

 

300

 

     Contributions & Donations

100

 

100

 

0

100

 

100

 

     Region 11 RVP

50

 

0

 

50

50

 

50

 

     Miscellaneous Expenses

50

 

60

 

-10

50

 

50

 

     Costco Tables/Banners

350

 

200

 

150

0

 

150

 

     Meeting Space Rental

0

 

150

 

-150

0

 

150

 

 

 

 

 

 

 

 

 

 

 

Newsletter and Internet

 

 

 

 

 

 

 

 

 

      Printing and Postage

300

 

300

 

0

300

 

300

 

      Website & Maintenance

135

 

135

 

0

135

 

135

 

 

 

 

 

 

 

 

 

 

 

                TOTALS

$5,625.00

 

3638

 

1987

5060

 

6025

 

Funds Available

 

 

 

 

 

 

 

 

 

        Checking     $      372.00

 

 

 

 

 

 

 

 

        Savings          10,840.00

 

 

 

 

 

 

 

 

         NET           $  11,212.00

 

 

 

 

 

 

 

 

                     

 

 
 
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