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JANUARY 2015


MEETING TIME:           Saturday, January 10, 6.30 pm for potluck supper

PLACE:                     Building T-1 at Ft. Missoula, next to Heritage Hall on “D” Street  For directions see website

PROGRAM:                   Nomination of officers, payment of dues, discussion of proposed budget.

 "FYI" NEWS

 Please remember to pay your annual dues for 2015 by January 31.


TREASURER'S REPORT

 Stated in my report are the 2014 final financial figures for the stated accounts. I have processed all the various facets of the Checking and Savings accounts and plan to be ready for the Annual Audit.  Therefore, volunteers will be requested at the January MIS meeting for the Audit Committee. The audit usually takes about two hours to complete.     

 

            SAVINGS ACCOUNT:

                        November 25, 2014 reported balance                       $13,824.89

                        Deposit of 13 paid memberships                                      130.00

                        Deposit of salvage from lawnmower disposal                     3.00

                        December 31, 2014 balance                                     $13,957.89

          CHECKING ACCOUNT:

                        November 25, 2014 reported balance                       $  787.22

                        Expenses Paid                                                                  39.70

                        December 31, 2014 balance                                       $ 747.52

  Expenses were paid as follows:

                        To Elizabeth Gustafson

                              – for purchase of Christmas paper plates and napkins for the Christmas party in December-    $14.85

                        To Billie Gray
                              – for purchase of a turkey for the above party-                                                                            $24.85

      
Reminder:  I wish to have all dues paid this month so the 2015 Missoula Iris Society membership list can be published and distributed at the February meeting.  Therefore, if you are NOT paid by January 31, your name will NOT appear on the 2015 membership list.  Below are those who have not paid as based on the 2014 listing: Carol Barbian, Judy Blunt, Bob Brown, Scott Burns-Drake, Ron Dunn, Fred Frey, M. Elizabeth Friesz, Delane Langton, Barbara Riley, Jim and Linda Sadler, Sandra Steel, Lynn Weger, Marilyn Wolff, Joyce Zamelis. I will be sending out a notice to the above. 

Hope all members had an enjoyable wonderful Holiday Season.

Swede Gustafson,
Treasurer

PROPOSED 2015 BUDGET (as previously printed in December newsletter)
At the board meeting prior to the November meeting, the budget for 2015 was discussed with the results below. Discussion will follow at the January meeting.

 

MISSOULA IRIS SOCIETY 2015 PROPOSED BUDGET REPORT

 

 

 

 

    (figures are based on available funds as of December 1, 2014)

 

 

  

 

 

2014

 

2014

 

2014

 

2015

 

 

CATEGORY

   BUDGET

 

 EXPENSE

 

 VARIANCE

BUDGET

 

notes

 

 

 

 

 

 

 

 

 

 

Public Activities

 

 

 

 

 

 

 

 

 

     Median Show

0

 

0

 

0

 

400

 

new

     General Show

1000

 

976

 

24

 

1000

 

 

     Rhizome Sale

400

 

589

 

<189>

 

500

 

 

     Card File

100

 

0

 

100

 

100

 

 

 

 

 

 

 

 

 

 

 

 

Display Garden

 

 

 

 

 

 

 

 

 

      Maintenance & Repairs

300

 

243

 

57

 

300

 

 

      Lawn Care

300

 

350

 

<50>

 

350

 

revised

      New Rhizomes

200

 

120

 

80

 

300

 

revised

      Summer Annuals

40

 

17

 

23

 

50

 

revised

      Renovations

100

 

41

 

59

 

100

 

 

      Garden Walls

100

 

0

 

100

 

100

 

 

      Contract Labor

200

 

60

 

140

 

200

 

 

      Garden Weeder

 

 

 

 

 

 

560

 

new

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

General Expenses

 

 

 

 

 

 

 

 

 

     Fees

15

 

15

 

0

 

15

 

 

     Contributions & Donations

100

 

200

 

<100>

 

200

 

revised

     Sunshine

200

 

90

 

110

 

200

 

 

     AIS dues for MIS officers

50

 

0

 

50

 

60

 

revised

     Membership Information

50

 

0

 

50

 

50

 

 

     Programs

50

 

0

 

50

 

50

 

 

     Historian

100

 

0

 

100

 

100

 

 

     PREZ rhizomes

200

 

199

 

1

 

250

 

revised

     Region 11 RVP

50

 

50

 

0

 

100

 

revised

     Miscellaneous Expenses

50

 

50

 

0

 

100

 

 

     Meeting Space

150

 

150

 

0

 

150

 

revised

     Ice Cream Social

100

 

80

 

20

 

100

 

 

 

 

 

 

 

 

 

 

 

 

 Documents

 

 

 

 

 

 

 

 

 

     Newsletter

500

 

181

 

219

 

250

 

revised

     Printing

 

 

 

 

 

 

100

 

new

 

 

 

 

 

 

 

 

 

 

Web Site

200

 

133

 

67

 

150

 

revised

                         TOTAL

$4,555.00

 

3544

 

1011

 

5835

 

 

 

 

 

 

 

 

 

 

 

 

FUNDS AVAILABLE

 

 

 

 

 

 

 

 

 

   Savings

12392

 

 

 

 

 

 

 

 

   Checking

787

 

 

 

 

 

 

 

 

   Memberships

300

 

 

 

 

 

 

 

 

                            TOTAL

13479

 

 

 

 

 

 

 

 


MISSOULA IRIS SOCIETY  BOARD MEETING  MINUTES OF NOVEMBER 1, 2014

 The board meeting of November 1, 2014 was called to order by President Ed Verplancke at 4:33 p.m at Eagles Lodge.  Other board members present were Gary Clark, vice president, Swede Gustafson, Treasurer and Carol Addeo, Secretary.  Also present were members Betty Ann Gustafson and Anita Cervenak.

 Rhizome Card File:  Discussion of the card file list on Alverta Symes computer.  Ed will continue to make new file cards as needed.  Carol has the laminating equipment at her home so a work party needs to be scheduled for this winter to update the card file from last July sale.  General consensus that unless a volunteer steps forward to maintain the computer list, we may not be able to keep it up as well as our dear friend Alverta did.

 Schedule of 2015 events:  The schedule of events, meetings and meeting locations was planned.  The schedule will be printed following the minutes below and will be printed on our website.

 Budget Discussions:

Median Show – to be held at the Ft Missoula Building T-1 on May 30, 2015 from 8 am to 2 pm.

Rhizome Sale – Budget was increased to cover advertising.  Missoulian has promised a refund of an overcharge.  The cost of $356 was charged, which was an overcharge for a non profit group.  The only other advertising charged was for the Ravalli Republic and Valley Press.  Discussion of putting up A- frame signs on main residential streets next year.  Also of using all the free spots available on tv, radio and Missoulian.  Ed put an ad on Craig’s List. (Addendum to the minutes:  Missoulian did refund a portion of the cost)

Ft Missoula Garden – Swede wants to extend the garden wall.  Discussion of hiring professional contract labor for things such as sprinkler repairs and to hire a non professional weeder for 4 hours a week at $10 per hour.  A schedule would be made up for two times 14 weeks, total of 56 hours at a projected budget of $560.00 or under $600 to avoid having to file federal tax.  Projected schedule would be two times in May, four times in June, three times in July, three in August, and two times in September.

Addendum to the minutes:  Carol Addeo suggested her neighbor high school student Arthur Befumo, age 17 who resides at 3333 Eldora Lane.  He is a senior at Hellgate High School, is a  National Merit Scholarship student. He has worked for Carol once a week for three years, and is very dependable and knowledgeable about plants and gardening.  He will accept the gardening position if offered to him.

Newsletter – Budget increased to $250 for monthly newsletter.

The budget session and board meeting was adjourned at 5:40 p.m.  The total budget will be published in the December and January 2014 newsletter and will be voted on in January.

Respectfully submitted,

Carol Addeo
Secretary

 MISSOULA IRIS SOCIETY MONTHLY MEETING MINUTES OF NOVEMBER 1, 2014

 The meeting was called to order at 7:07 p.m. at the Eagles Lodge.

 The minutes of the October meeting were approved with one correction as printed in the newsletter. Gary corrected that he was not part of the nominating committee.  The treasurer’s report was also approved with one correction as published in the newsletter. Swede corrected one item; he paid $100 to the Eagles for use of their meeting room.  The item was not in the October reports under expenditures.

 Reminder:  Memberships are due for 2015 at $10 per member for the year.

 Fred Frey reported that the Missoulian has been difficult to get a resolution regarding the overcharge for advertising.  He is hoping for a possible reimbursement through his contact, Annie.  (Addendum to the minutes:  Missoulian did refund a portion of the cost)

 Nominating Committee: No report.  Jim Sadler, the nominating committee chair was not in attendance so no nominations were made.

 Discussion of possible officers for 2015.  Ed commented that being president is not a lot of work but he wants to go on record as requesting more participation of members.  He will continue handling the website, the card file pictures, work at Fort Gardens, including ordering new rhizomes and planting them, and maintenance of the gardens.  He did say he was willing to be president one more year.
 A motion was made by Betty Ann to postpone nominations until the next meeting January 10, 2015.  Seconded by Swede and passed.

 Meeting locations:  Carol Addeo scheduled some meetings for 2015 with members who are willing to host.  The schedule of meetings is printed below following these minutes.

 Swede reported that our lawn mower no longer exists; it wouldn’t start any more.   So now we have more room in the storage shed.

 Presidential rhizome:  The presidential rhizome winner for November is Gary Clark.

 The meeting adjourned at 7:45 p.m.

 Respectfully submitted,
Carol Addeo
Secretary

 Meeting locations 2015:

Carol Addeo has reserved the meetings at Building T-1 next to Heritage Hall at Fort Missoula with Matt Lautzenheiser, Director of the Historical Museum at Fort Missoula. One date November 7, 2015 was not available so we need a host home for that date. Meeting locations and dates are as follows: 


Saturday, January 10, 6:30     Fort Missoula Bldg T-1- Pot luck supper
Saturday, February 7, 6:30     Fort Missoula Bldg T-1- Pot luck supper
Saturday, March 7, 6:30         Fort Missoula Bldg T-1- Pot luck supper
Saturday, April 11, 6:30         Home of Swede & Betty Ann Gustafson- Pot luck supper
     Sunday, April 19, 10 am        Work Party at fort gardens (tentative date)
Saturday, May 2, 6:30            Home of Gary Clark & Steve Hesla-Pot luck
     Sunday May 17, 10 am           Work Party at Fort Gardens (tentative date)
     Monday May 18-Sunday May 24 – AIS Convention
          Saturday, May 30 – 8 am – 2 pm   MIS median show at Fort Missoula Bldg T-1
Saturday, June 6 6:30                         Home of Fred Frey- Pot luck supper
     Sunday June 7 – 10:00 am     Work Party at fort gardens (tentative date)
          Saturday June 13 –                 Iris show at Southgate Mall (tentative date) 
     Thursday, June 18 –5 pm       Ice Cream Social (tentative date)
Saturday, July 11 –6:30          Meeting at Fort Missoula Bldg T-1-Pot luck
     Sunday July 19 – 8 am           Work Party at Fort Missoula digging, trimming
     Monday July 20 –                   Work Party labeling iris at home of Carol Addeo
     Thursday July 23 –                 Work Party sorting iris at Carol Addeo’s
     Friday, July 24 –                     Work Party sorting, loading iris, followed by supper at 5:00 pm at the home of Carol Addeo
          Saturday July 25 – 8 am – 1:00 pm – Iris Rhizome Sale at Fort Missoula
     Saturday July 25 – 1:00 pm. – After sale party at home of Billy Gray
August No Meeting
     Sunday August 2 or Sunday August 9   Work party at Fort Missoula to replant rhizomes – (tentative dates)
Saturday Sept. 12 – 6:30        Meeting at Fort Missoula Bldg T-1
Saturday October 3 – 6:30     Meeting at Fort Missoula Bldg T-1
     Sunday October 4 – 10 am     Work Party at fort gardens “putting the beds to bed”
Saturday November 7 4:30 pm –Location needed for board meeting, regular meeting & potluck supper
Saturday or Sunday, December 5 or 6
                              4:30 pm for Christmas party and turkey dinner and potluck at home of Billie Gray(tentative date)

 

Presidential Rhizomes:      Betty Ann Gustafson, September

                                          Ed Verplancke, October

          Gary Clark, November